Policy Statement

The Emsworth Maritime and Historical Trust is committed to upholding the principles and provisions of the General Data Protection Regulation (GDPR) and the Data Protection Act (1998). These stipulate that personal information must be fairly and lawfully processed for limited purposes, adequate, relevant and not excessive, accurate and kept up to date. It must also be kept securely for no longer than is necessary.

What the Museum does

The Emsworth Maritime and Historical Trust (EM&HT) administers the museum entirely through the help of volunteers from its membership, from whom it also receives subscriptions, together with donations from visitors, local people and business organisations. It is non-profit making. Fully accredited by the Arts Council, England, it is one of the smallest museums in the country to receive such a prestigious designation.

It is located in what was formerly the Town Hall of Warblington UDC, situated over the town’s Hampshire Fire & Rescue Service, with a chair-lift facility. There is no CCTV. Access to and egress from the museum is obtained by doorkey and control panel, the number of which is known only to designated keyholders.

Emsworth Museum is dedicated to preserving, recording and telling the story of local people, the town and the surrounding area. It does so by displaying one large exhibition which highlights major events and important people who have played a part in the town’s history, and another; smaller exhibition which is changed monthly. Both exhibitions constantly upgrade their method of presentation. It also has a research room in order to help visitors access information relating to their particular interests. To publicize new displays and events the Museum’s website is constantly reviewed and updated by the Web Manager.

The museum is only open to visitors from Easter to October/November and entry to it is free, but donations are welcomed in order to help defray the cost of the museum’s essential maintenance, services and insurance costs. It provides four talks over the winter season and four walks during the summer. Additional, special interest events are organised on an ad hoc basis. It is also open and available to members wishing to do research each Tuesday and Thursday between 2-4pm. The day-to-day running of the museum is overseen by a General Committee which meets every six weeks. All the Committee’s members are honorary, together with a representative member of Havant Borough Council, owners of the building.

What information does the Trust collect and hold?

Members’ personal information – name, title, postal and e-mail addresses and phone numbers. It further sub-divides members’ categories into keyholders, stewards, volunteers and general membership (also sub-divided into founder, life and honorary members) This information is collated and stored securely electronically by the Membership Secretary.
Financial details, eg membership subscriptions, monetary donations, and Gift Aid status, Standing Order details and information relating to membership of the fundraising 50/50 Club are kept by the Treasurer, Membership Secretary and Secretary.
Details relating to donors, both of information, artefacts and those giving time on Oral History DVDs. An accession procedure ensures that the donor information is logged in correctly, supervised by the Curator. All oral history contributors sign an authorisation allowing showings in the Museum of their interview;
Any other information provided at the request of Emsworth Museum.

Disclosure

The Trust never discloses members’ personal details collated in (a) to (d) above to any third parties or external organisations, without explicit approval being given, except that as required by law. All such data is at present stored by both paper and electronic means. Collection points for such information include annual registration and payment of membership fees, visitor reception, legacies and attendance at museum events. All membership circulation lists and material are prepared in-house by the Membership Secretary A list of members’ particulars may on occasion be circulated to the General Committee on a strictly confidential need-to-know basis, and this list is reviewed and amended according to fluctuating membership numbers.

When the Museum requests personal information it will let members know the reason for such a request and how that information will be used.

What the Trust does with your information

All members are provided with information by post, telephone or electronic means. These types of communications can include:

Requests relating to membership (renewal and related queries) and updating personal information (necessary as one of the eight principles). Such requests are essential to membership and members cannot opt-out.

Communications for which there is an implied contract

A newsletter sent three times per annum and an annual Magazine ‘The Echo , the costs of which are frequently partly sponsored by local businesses
Inserts inviting members to events, day outings and holiday trips;
A Mailchimp contact advertising new events. (If this is to continue positive authorisation for this contact should henceforward be sought in line with GDPR as directed by the Mailchimp Manager).–
Occasional invitations to selected members, eg a new-members’ evening event and volunteers and helpers’ annual Christmas Party
Information as to the display topic and siting of our annual stall at the Emsworth Horticultural Show
The circulation of information to the local press and schools about forthcoming exhibitions and advertisements about these on notice boards and in shops locally

Communications (if any) for which there is no implied contract (ref (c) above)

How we update, screen and protect your information

The Trust has implemented security systems, rules and procedures to ensure personal data under its control is safe from any unauthorised access, improper use or disclosure and any unauthorised modification. Should any personal details become redundant it will be removed from the file. Information relating to past members may be retained for a period of seven years for accounting and other legal purposes.

The Trust continuously reviews the inputs of its contributors/researchers to ensure information logged into the OMEKA archive system is accurate and processed correctly. All entries will have gone through the accession process. Individual training sessions are organised so that volunteers may become familiar with the system. People with access to this system have a unique password which denotes their particular category, eg ‘contributor’. Stewards are encouraged to aid visitors searching the OMEKA system.

At the commencement of each annual opening Stewards’ Sessions are held in order to update them with new practices and procedures and ensure that they comply with those already current.

Subject Access

Should anyone wish to see what information the Trust holds on their behalf they may do so by making a Subject Access Request to the Secretary and can correct any information necessary through changed circumstances.

  • Emsworth Museum Stall at Emsworth Horticultural Show 2018

    Emsworth Museum Stall Emsworth Horticultural Show 2018 The Emsworth Maritime and Historical Trust marquee and stall at Emsworth Horticultural Show on Bank Holiday Monday August 27th attracted considerable interest, as people read the display boards giving fascinating information on topics like...

  • Treasure Hunt 2018

    Birds and ‘things with wings’ were the theme of this year’s annual walking Treasure Hunt around Emsworth on 4th July. It was a very hot evening as five teams set out from the Museum on a quest to find sculptures of motifs of swans, owls, ducks and kingfishers. ‘Things with wings’ included golden...

  • Bob’s Coffee Morning

    Bob’s Coffee Morning Bob,(Right) with friends in his lovely garden. A gorgeous sunny garden and sparkling sea welcomed visitors to Bob Duncan’s coffee morning in aid of the Emsworth Maritime & Historical Trust on Tuesday, 10th July. Bob organised the event with members of his family, and...

  • PLEASE READ: IMPORTANT INFORMATION (Regarding GDPR)

    Policy Statement The Emsworth Maritime and Historical Trust is committed to upholding the principles and provisions of the General Data Protection Regulation (GDPR) and the Data Protection Act (1998). These stipulate that personal information must be fairly and lawfully processed for limited...

  • Palace of Westminster Visit, 9th April 2018

    Palace of Westminster Visit, 9th April 2018 On a drizzly and misty Monday morning, 23 fortunate Museum members set off to visit the Palace of Westminster, better known as the Houses of Parliament. The visit was sponsored by our local Conservative Member of Parliament, Alan Mak. We arrived in good...

  • David Hopkins re opens the museum for the 2018 season

    David Hopkins re opens the museum for the 2018 season  David Hopkins was delighted to open the Museum and to view the latest permanent exhibit in the Main Room which had been assembled and displayed by Dr Trevor Davies of the Chichester and District Archaeological Society (CDAS). This display,...

  • EM&HT Annual General Meeting 2018

      EM&HT Annual General Meeting 2018  The Mountford Rooms in the Emsworth Community Centre was the welcome venue for the 43rd AGM of the Emsworth Maritime and Historical Trust. Held on the cold, clear night of Monday, 19th March, members of the Trust gathered to hear more about the organisation’s...

  • New Permanent Museum Display

    New Permanent Display in Main Room. David Hopkins (Hampshire’s County Archaeologist) is visiting on Saturday 31st March to “open” Emsworth Museum after the winter break and to see the new display of artefacts that have been found on the site of the Warblington Roman Villa Estate. This display will...

  • Christmas Tea Party for helpers 2017

          7th December was a happy and cheerful occasion when Stewards and Helpers met together to talk, 'compete' in simple quizzes whilst at the same time enjoy a delicious tea.  This annual event gives the Vice-Chairman and committee the opportunity to thank all  volunteers who have helped with the running of the...

  • Emsworth Museum Holiday 2017

     Picture of most of the participants at Symonds Yat. After joining their coach in Emsworth, 36 members of the Trust travelled through rural Wiltshire to Lacock to visit the Abbey, the Fox Talbot Museum of Photography and the nearby picturesque village. The head of a close-knit family, William Fox...

  • Emsworth Show 28th August

    Emsworth Show 28th August 2017  Picture of helpers L.to R.  Ann Davies, Marguerita Taplin, Wendy Bright, Graham Taplin & Sylvia Courtnage The wonderfully warm and sunny day brought the crowds out to visit the Emsworth Show on the August Bank Holiday Monday. The Museum marquee proved very popular with...

  • Museum display at The Friends of Emsworth Community Fete

    Some of the helpers: L to R Wendy Bright, Maureen Barrett & Bernie Gudge.

  • Ex Pompey Centre Forward opens the local football exhibition

    Ray Crawford, Ex Pompey Centre Forward sighning autographs at the EXhibition Opening. Also in the picture are: left Margaret Rogers Vice Chairman and Philip Magrath Curator. Right Steve and Chris Miller  Saturday, 17th June was a great day for Emsworth Footballers. At last there was a temporary...

  • New President Visits Museum

    Easter Saturday, 15th April, turned out to be a lovely sunny day for the first visit to the Museum by EM&HT new president, The Rt. Hon. Lord Willetts of Havant. As David Willetts, he has been a staunch supporter of the work of the Emsworth Maritime & Historical Trust for some 30 years.Accompanied by County...

  • Visit to RNLI at Poole on 29th March 2017

    Steering a lifeboat out of Dover harbour into stormy seas to come to the assistance of a burning freighter is thrilling, nerve wracking and a bit scary and that’s just in a simulator. Three lucky people had that chance when 35 members and friends visited the RNLI training college in Poole in late...

  • EM & HT Annual General Meeting 2017

       Now the speeches are over Tony and Margaret can relax with a welcome glass of wine. Selected extracts from the Chairman’s Address at the AGM on 20 March 2017  Our thanks to all those volunteers who help in the Museum in many different ways, do the stewarding and other jobs that enable us to keep...

  • Christmas Tea Party for helpers

       Chris, Maureen and Margaret with the wonderful spread, provided by members of the committee The Chairman and Committee invited helpers of the Trust to a Christmas Tea Party in St James Church Parish Hall on Wednesday 7th December and the tables were full. After an encouraging address from the...

  • Emsworth Museum Oyster Stall

      The variable weather conditions did not deter oyster aficionados from visiting the Museum’s Oyster Stall on Saturday 1st October. We sold 214 oysters at the Thought For Food Market which was held in South Street Car Park.  Museum volunteers also distributed Oyster Trail Leaflets, imparted snippets of...

  • Emsworth Museum Holiday 2016

     Picture taken on our last day, at Waddesdon Manor. The first and last day of the holiday our party stopped at National Trust properties, the first, on Monday, being Snowshill Manor, once given by Henry 8th to Catherine Parr that had been bought and restored in the early 20th century by Charles...

  • Emsworth Show 'Museum Stand'

     Bob Duncan and Maureen Barrett, (centre) - two of several stewards looking after the stand and talking to fellow members Terry and Chris Stubbington. August Bank Holiday Monday 2016 saw an early morning start for a group of enthusiastic Museum volunteers as they put together the stall for EM&HT at the...

  • Annual Treasure Hunt 2016 Answers

     Junior group winners: Scouts 3 and 4 The current issue of our newsletter contained  the questions used in our Treasure Hunt in July. The questions which were featured on page 4 of Issue Three of 2016 were devised by last years winners Ann Simms assisted by her team Rennies. Printed below are the...

  • Mayor opens the Somme Exhibition

    On Friday afternoon 1 July Cllr Faith Ponsonby, current Mayor of Havant and her consort Michael took the Museum a little by surprise by arriving slightly earlier than had been anticipated, in order to open the Museum's exhibition on the Battle of the Somme. But she coped admirably, putting...

  • Oyster Creations!

    "Hands on" fun at the museum for Marie and Ben as they created their own model oysters from an original kit designed by Sarah Chatfield. Sarah is a teacher working with Chichester Harbour Conservancy who contributed to the education element for the HLF "Oyster Project".She developed a teaching...

  • MP's second Museum visit

    Havant MP Alan Mak, made his second visit to the museum to view the Gas Holder exhibition. Lucy Smith with Alan Mak Picture John Tweddel

  • Oyster Book Launch

    L to R Tony Stimson, Sheila Privett, Sarah Chatfield, Alison Beckett Sylvia Courtnage, Richard Austin, Valerie Davies & Margaret Rogers Around 40 people attended the very successful book launch held at Emsworth Museum on 27 May 2016, to promote the new edition of “Uncovering the Past… Emsworth,...

  • The Red Cross Shop Display on St. George’s Day

    The Red Cross shop on the High Street, Emsworth celebrated St George’s Day (23rd April) with a special display of three Red Cross uniforms. The uniform on the left of the picture was on loan from Emsworth Museum. It had been donated to the museum by Phyllis Farnham who wore it in the 1960s when...

  • STOP PRESS NEWS. MP opened our first exhibition of the season

    MP Alan Mak cutting the ribbon. Emsworth Museum's first exhibition of the year marks the tenth anniversary of the relaunch of "Terror"', the only remaining oyster boat from Emsworth's historic oyster trade.  The exhibition's opening was attended by over three dozen members on a cold Easter Saturday...

  • Welcome to our New Curator.

     Our Chairman, Tony Stimson welcoming Philip Magrath. Following the sad and unexpected death of Linda Newell in April 2015 the Trust had been looking for some time to appoint a new person to record, care for and display the many items that tell the story of Emsworth’s special cultural and social...

  • The Memorial Service for Dr Margaret Rule Late President of EM&HT

    A moving Memorial Service to our late President took place on Sunday 11th October 2015 at Portsmouth Cathedral. A lovely picture of Margaret with her husband Arthur. By kind courtesy of The Daily Telegraph A full obituary can be read by clicking on http://www.telegraph.co.uk/news/obituaries/11539491/Margaret-Rule-archaeologist-obituary.html...

  • The Museum exhibit at The Emsworth Show

    Despite the cloudy skies and rainy weather there were a fair number of people who attended the Emsworth Show which was held on the 31st August. There was a regular trickle of visitors to the stand browsing our publications and exhibits. Thirty people entered our pictorial quiz which required them...